PRYVIT NEWSLETTER #2
Hello
Sopilka Families,
Well spring
is FINALLY here, competition season is wrapping up & Pryvit is 3 very short
weeks away. I would like to take this
opportunity to thank everyone for volunteering their time. I understand that spring is a busy time and
everyone is anxious to get outside and enjoy the weather, so I am very grateful
that you are willing to share some of that time with Sopilka.
I have
attached a copy of the job list and where you have volunteered to work. Please read it carefully, as you will need to
know what to bring, and where you need to be, and whom you are working with.
I believe
that everyone has their Pryvit tickets already, if you have not received them
please let me know.
We will
require ALL dancers to be available on Saturday for the rehearsal. Attached is
the practice schedule. Please be sure to
have your dancer at the venue least 10 min before their required rehearsal time
so that we can keep things running smoothly.
Also please have your dancer dressed in his/her black Sopilka t-shirt
and black bottoms. We like to take a
group picture of all the dancers.
We are
having a family picnic on Saturday as well; there will be more info to follow
closer to the date.
One other
item I would like to mention. There is
room on the grounds for campers/trailers if anyone wishes to have their camper
on site. If you plan on having your
trailer at Pryvit please call Kathy at the Ag Society to let her know that you
will be bringing it (780)632-3950.
Thank you
again for your help with everything!! It is greatly appreciated. If you have any concerns or questions please
do not hesitate to contact me.
Barb Jardine
Pryvit Rehearsal Schedule
9:00am -10:00am Ensemble
10:00am -10:30am Black
10:30am -11:00am Red
11:00am-11:30am Purple
11:30am-12:00pm Blue
12:00pm-12:30pm Green
12:30pm-12:50pm Orange
12:50pm-1:10pm Yellow
1:15pm Full run
through
(Will be done by 4:00pm)
Volunteer
List/Duties
Decorating: Ensemble
Ensemble members are responsible
for decorating the stage. Dancers it is
your responsibility to arrange a changing are for yourselves behind the stage,
bring blankets.
Family Picnic: Deb
Massey, Tamara Ferguson
Set up and organize a picnic for
Saturday. Before buying any condiments,
please check the dungeon for inventory and juice containers etc.
This year K-Z will be bringing
desserts, as A-K brought for the Christmas concert. Please contact these families to let them
know what you would like them to bring.
We will have access to the mess
hall on the east side of the grandstand.
If you choose to have a BBQ, the BBQ will have to be provided. Please let the Pryvit Chairperson (Barb) know
your agenda for the picnic so that it can be included in a newsletter.
Stage SET UP & TAKE DOWN: Chris Jardine (Lead), Jen Nawrot, Chanse
Swedgan, Ray Cymbaluk, Juanita Brunet, Rouslan Fedorouk
You are required to be available Saturday and Sunday. If you are not able to attend you must find your own replacement. The lead person will be given the list of people and their phone numbers. You will have to get a hold of all of them and set a time to meet at the cultural centre. Also need to arrange to have 2 trucks available.
For the
Stage set up you will need: Sledge hammer, hammers, cordless drill/screwdrivers, 2 ½ inch screws. For the stage takedown you will need: Cordless drill/screwdrivers, hammers. You will also need 3 rolls of duct tape, plus the flags and flag stands from the cultural centre. Backdrops are stored in the Ag Society Machine Shop
Bleacher Clean up BEFORE AND
AFTER Concert: Julia Bennett,
Sheryl Lazaruk, Michael Sturrock, Vicky Chilibecki, Stacey Bodnarek, Linda Fried
The Fire department will spray down the bleachers the Monday before
Pryvit. We would like to have our
committee at the grandstand to wipe down the bleachers after the fire
department has sprayed them. This is a
new system we are trying this year so hopefully all goes well. Please bring LOTS of rags, or mops to dry off
the bleachers. More information about
what time on Monday May 27 we will be required to be at the grandstand.
After the concert clean up the
bleachers and around the stage area.
Also check the mess hall to see if any costumes were left behind and
tidy the hall as well.
50\50 Sellers: Cliff
Moroziuk, Aline Koroluk, Gary Makowecki, Heather Cardinal
You will be working in sets of
2. Arrival time no later than 12:45pm on
Sunday. Cara Fedorak will have the gaming licence, 2 pails for the
sold tickets, 50/50 tickets, and a float for you. If you have any question please contact Cara
as she is the gaming chairperson.
DO NOT THROW THE WINNING TICKET
AWAY! As you will need both parts of the ticket for gaming plus the name and a
signature from the winner.
The profit money can be given to
the treasurer(Cindy Koroluk) on that day in an envelope labelled 50/50.
Sound System: Chris
Jardine, Arnie Sen
You will have to pick up the
sound system and speakers from the cultural centre. Set them up on the side of the stage, with a
wall in front of the music. Test all the
speakers, plus the mike. Be sure to be
there for take down as well, so everything gets back to its place at the
cultural centre.
Grounds Guard:
Sandra Ling
You will have to stay overnight
on Saturday night by the grandstand stage.
You will be given the gate keys to lock the gates in the evening. If it rains, the sound system and speakers
will have to be covered with plastic.
Gate Attendants: Lydia Lastiwka, Sharmen Chorney, Sherri
Berzanski, Michelle Cymbaluk
You will be working in
pairs. You MUST be there no later than
12:45pm at the grandstand. Gates will
open at 1:00pm. You will be given a
float of $100.00 for the 2 gates.
Collect all advanced tickets, plus money for people that don’t have
tickets.
You must attend the gate until
after the intermission has started. Then
all 4 will meet and count your cash. Put
cash and tickets received in an envelope marked “gate” and give it to the
treasurer (Cindy Koroluk)
Supervision:
Ylw- Cara Fedorak
Org- Candace van der
Torre Grn-Stacey Dubuc Blu-Barb Jardine Pur-Sholayn
Suiter Red-Alicja Zagrosh Blck- Brandi Stefan
You
will be responsible to keep your group together on Saturday at the run through,
plus Sunday during the concert. You will
bring them to the back of the stage 2 dances before they perform. When you are at the back of the stage check
that the costumes are straight, socks are up, hair is pinned, and no one is
chewing gum etc.
Dancers
cannot sit with their parents at any time during the concert, because they are
needed at the beginning, middle, and end of the concert and it causes a
disruption of the concert with children running back and forth. Please be sure that the SAME supervisor is at
the full run through on Saturday, as supervisor on Sunday. DO NOT send one person Saturday, then a
different person Sunday. The supervisor
needs to have the feel of the run through to be prepared for the concert.
Thank you.
April 27, 2013
Hello Sopilka Families,
This is a quick note to let you know that we will be handing
out your 5 family Pryvit Tickets on picture day. If you would like to pre-purchase more
tickets some will be available to buy that day as well for $5.00. We have limited tickets printed this year, so
we may sell out fast, but have no fear no one will be turned away!! You can
always purchase your seat at the gate, for the same low price of $5.00 on
Pryvit day.
This year each dancer in levels yellow-black will receive 5
extra tickets, and the Ensemble dancers will receive 3 extra tickets. The intent of these tickets is for each
dancer to be able to personally invite their friends to the performance. Each ticket will admit 1 student. We would
like the kids to be able to show their friends their talents & achievements
from the year.
We will also have extra DVD’s for sale that day as
well. Each family is already receiving a
DVD of the show which was included in your enrolment fees. But if you would like an extra DVD or 2 for
Baba & Gido, then you can order them on picture day as well. I have attached a copy of the DVD order form
for you to fill out. Each DVD is $25.00.
Whew it will be a busy jammed packed day with pictures,
tickets & order forms.
Thank you everyone for your support! Have a great weekend!
Barb Jardine
************************
Sopilka
School of Ukrainian Dance
DVD Order Form
You
have a chance to purchase a DVD of our year-end concert
“Pryvit
2013” for only $25.00
All orders must be accompanied with payment.
Please make out Cheques to Sopilka.
Any questions please call Barb @ (780)632-1151
We will be taking orders on Picture Day April 29,
2013.
Please be sure to have your order form and payment into
the
Cultural Centre by the end of pictures.
Name:
______________________ #
of DVD’s ____________@ $25.00
Phone:
______________________ Total $ _______________
(As a reminder these are extra DVD’s that you would
like.
Each Family will already be receiving 1 DVD of “Pryvit
2013” as part of your enrolment fees)
****************************
April 5, 2013
Pryvit 2013
Newsletter #1
Hello Sopilka Family, My name is Barb Jardine. I am the Pryvit 2013 director for this year, which will be held on Sunday June 2, 2013 at the Agricultural Fairgrounds Grandstand. Well time is certainly flying by us this year! It is hard to believe that it is competition season already; before we know it Pryvit will be upon us. (Let’s hope all this snow isn’t still here by then!)
“Pryvit” meaning welcome is our finale to a great year. It is a time for our children to show case
all of their talents and hard work from throughout the year. It is a time that our children really look
forward to. Unfortunately this occasion
cannot happen without help from our families.
With commitment and co-operation of our Sopilka families, Pryvit 2013
will be a huge success. Attached is a
copy of the jobs and number of people required to fill these jobs. Every family must sign up for at least one
job. Once you volunteer, I will get a
description of your duty to you. I will
try my best to describe the jobs and I am open to any suggestions to make this
weekend better for everyone.
I will be taking names on a first come/first serve basis for
2 weeks (deadline April 20, 2013) I know this seems a bit early but there are a
few jobs that need to be done earlier such as advertising. It also just gives everyone a chance to
prepare for what is coming up as time is moving very quickly. There is less than 2 months before Pryvit is
upon us!!
Please call (780)632-3227, e-mail bjtech@telus.net , or text me (780)632-1151
to sign up for the position you wish to help with. In the case that I do not get enough
volunteers, I will assign positions to families.
This is an occasion that everyone; our children, our
community and us as parents look forward to every year, so let’s please all work
together to make Pryvit 2013 a great success!
Thank you for your time
Barb Jardine
*In case of bad weather, the arena is
booked for Saturday and Sunday.
**Rehearsal will be on Saturday, June 1
at the grandstand. (Schedule to follow)
***This year advanced tickets and DVD’s
were purchased at the beginning of the year with your dance fees.
****Order forms for extra DVD’s will be
available shortly. Also a chance to
purchase extra tickets will be announced.
Pryvit 2013 Duties
Program– 1 person (type up,
print, and fold)
Flowers
and gifts-
1 person
Presentation
Awards-
1 person to work with instructors is required
Advertising- 1 person
Decorating- Ensemble members
are responsible for decorating the stage
(Ensemble dancers, it is your responsibility to arrange
a changing area for yourselves behind the stage, bring blankets)
Family
Picnic
(Saturday during rehearsal) - 2 people required
Sound
System-
2 people
Stage
set up/take down-
6 people
(Would need to be available to be at the Cultural Centre
at 7:30 am on Saturday, June 1 to load up and take everything to the
grandstand.
Will require 2 trucks
to haul everything. Would like at least
one past experience stage set up/dismantle foreman. Then the same 6 people are required to be
available after the concerto take down and put things back where they were
found.)
Closer
to the date we will decide if the stage needs to be set up in the arena, this
will depend on the weather forecast.
Usually though the stage is set up the week before Pryvit. The dance mats will still need to be laid
down Saturday morning though.
Bleacher
clean up before and AFTER concert- 6 people
The Fire Department
will be spraying the bleachers on the Monday before the concert; this will take
care of most of the dirt. We may require
these volunteers to be available on this Monday to wipe the bleachers off,
after they have been sprayed. These
details are still being worked out with the FD.
You will need to bring mops and/or rags.
After the concert
clean up the garbage on the bleachers and around the stage area and dining
hall.
Grounds
Guard-1
person
50/50
sellers-4
people
(Would be required to be at the
grandstand no later than 12:45 on June 3)
Concession- 2 people
(The supplies to be purchased and
sold by the volunteers)
Gate
Attendants
– 4 people
(Will be open to the
public around 1:00pm, PLEASE be there by 12:45pm on June 3)
Supervision- All Levels Costume
parents
(Responsible for
keeping the group together on Sunday and bringing them to the stage when ready
to perform. THIS IS A MUST-THE
SUPERVISORS MUST BE AT THE FULL RUN THROUGH ON SATURDAY. Please do not send one person on Saturday and
then another person on Sunday. The supervisor
needs to have the feel of the run through to be prepared for the concert.)
**Any
questions or needing any clarification please feel free to contact Barb Jardine**
Reminder:
These duties are on a first come first serve basis until April 20, 2013. If you do not contact Barb you will be
assigned a job and contacted prior to Pryvit.
Thank you all for your support and efforts
in making this year’s Pryvit a Success!! J
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